Graduate Writing Center Policies

Appointment Eligibility

You must be a registered UCLA graduate student to use the appointment services of the UCLA Graduate Writing Center. We also allow graduate students to use the GWC the summer before their entering quarter, and for one quarter after they graduate.

Undergraduate students and graduate students from other universities are not eligible for appointment services. UCLA undergraduate students should use the Undergraduate Writing Center, the Writing Success Program (Student Retention Center), the Scholarship Resource Center, and the Career Center for their writing support needs.

Appointment Policy

Graduate students may reserve one appointment per week (one Monday to Friday period) in advance, available on a first-come, first-serve basis.

Graduate students may make a second appointment within a single Monday to Friday period, but only after completing the first appointment.

    Skype Appointments

    When coming to campus is not feasible, graduate students may choose to do appointments by Skype. Select the Skype option when signing up for the appointment in Handshake. Some writing consultants who work remotely only do appointments via Skype.

    Instructions for how to do Skype appointments.

    Late Cancellation/No Show Policy

    If you fail to show up for an appointment or do not cancel within Handshake by midnight the night before, you will have to wait two weeks before scheduling another appointment and any appointments currently reserved will be canceled. To be clear, if someone under the two week penalty attempts to schedule any appointment during the two week ban, the GWC appointment will be canceled. Two weeks must pass before a new appointment can be made. (For example, if you miss an appointment on October 1st, you must wait until October 14th before scheduling any new appointment. Any appointment found in the system before October 14th would be canceled.)

    There are no exceptions to this policy unless the writing consultee can provide documentation (e.g., a doctor's note for sickness).

    If you have several late cancellations/no shows in a single academic year, you may receive a longer suspension (1-2 quarters) from using GWC appointments at the discretion of the GWC director.

    Assistance Policy

    Graduate students may receive assistance on all kinds of writing related to the graduate student's academic or professional field, but excluding the following types of writing

    • writing that is part of an in-class or take-home examination either for a course or a degree requirement
    • writing for which the student is not the author (for example, a P.I.'s publication or another student's work)
    • writing for coursework that is in violation of explicit course policies about receiving assistance (e.g., the first-year Lawyering Skills class in the Law School)

    Exceptions may be granted for exams if the GWC director receives written permission from 1) the course's instructor of record for a course-related exam (permission from a TA is not sufficient), or 2) a faculty advisor or official departmental representative for a degree-related exam. The GWC director Marilyn Gray (mgray@saonet.ucla.edu) must receive this written permission directly (via email) from the appropriate individual before the writing appointment.

    Graduate students are not permitted to give their appointment slots to other students, to bring in the written work of others to appointments, or to have others bring in their writing for them.

    Privacy Policy

    All services are confidential. No information about graduate student use of our service will be released except what is required by university policy or by law.

    Policy on Referrals

    Unlike some writing centers, we do not take direct referrals from faculty. As a service for graduate students, we stress the responsibility and initiative of the student. If a faculty member has concerns with a graduate student's writing, we recommend that they write out comments for the graduate student to bring to a writing appointment to work on with the consultant.

    If you have any questions about policies, please contact the GWC: gwc@gsa.asucla.ucla.edu