Graduate Writing Center Policies

Appointment Eligibility

You must be a registered UCLA graduate student to use the appointment services of the UCLA Graduate Writing Center.

Undergraduate students and graduate students from other universities are not eligible for appointment services. UCLA undergraduate students should use Student Writing Center, the Writing Success Program (Student Retention Center), the Scholarship Resource Center, and the Career Center for their writing support needs.

Appointment Policy

Graduate students may reserve one appointment per week (one Monday to Friday period) in advance,* available on a first-come, first-serve basis. An appointment may be scheduled up to two weeks in advance when it becomes available through our online reservation system.

*Graduate students may make a second appointment within a single Monday to Friday period, but certain restrictions apply:

  • The first appointment that week has already taken place AND
  • The second appointment is made after 5pm the day before the second appointment or on the same day of the second appointment. (In other words it has to be a relatively last minute appointment.)

Phone and Skype Appointments

When coming to campus is not feasible on an ongoing basis, graduate students may be permitted to do appointments by phone or Skype. These requests must be cleared with the GWC Director in advance, and special instructions must be followed. To request a phone or Skype appointment, email Marilyn Gray (mgray@saonet.ucla.edu) at least 24 hours (one business day before, excluding the weekend) with the reason for your request before signing up for an appointment.

We now offer certain appointments as Skype designated or "Skype only" appointments. These are available on a first-come, first-serve basis and do not require prior approval.

Instructions for how to do Skype appointments are found here.

Late Cancellation/No Show Policy

If you fail to show up for an appointment or provide 24 hours notice of cancellation (either by phone or by email), you will have to wait two weeks before scheduling another appointment and any appointments currently reserved will be canceled. To be clear, if someone under the two week penalty attempts to schedule any appointment during the two week ban, any and all appointments will be canceled. Two weeks must pass before a new appointment can be made. (For example, if you miss an appointment on October 1st, you must actually wait until October 14th before scheduling any new appointment. Any appointment found in the system before October 14th, would be canceled.)

If you need to notify us of a cancellation over the weekend, you must notify us by email 24 hours in advance (we will go by the time stamp of the email). There are no exceptions to this policy unless the writing consultee can provide documentation (e.g., a doctor's note for sickness) within 48 hours.

If you have several late cancellations/no shows in a single academic year, you may receive a longer suspension (1-2 quarters) from using GWC appointments at the discretion of the GWC director.

Assistance Policy

Graduate students may receive assistance on all kinds of writing related to the graduate student's academic or professional field, but excluding the following types of writing

  • writing that is part of an in-class or take-home examination either for a course or a degree requirement
  • writing for which the student is not an author (for example, a P.I.'s publication or another student's work)
  • writing for coursework that is in violation of explicit course policies about receiving assistance (e.g., the first-year Lawyering Skills class in the Law School)

Exceptions may be granted for exams if the GWC director receives written permission from 1) the course's instructor of record for a course-related exam (permission from a TA is insufficient), or 2) a faculty advisor or official departmental representative for a degree-related exam. The GWC director must receive this written permission directly (via email) from the appropriate individual before the writing appointment.

Graduate students are not permitted to give their appointment slots to other students, to bring in the written work of others to appointments, or to have others bring in their writing for them.

Privacy Policy

All services are confidential. No information about graduate student use of our service will be released except what is required by university policy or by law.

Policy on Referrals

Unlike some writing centers, we do not take direct referrals from faculty. As a service for graduate students, we stress the responsibility and initiative of the student. If a faculty member has concerns with a graduate student's writing, we recommend that they write out detailed instructions or comments for the graduate student to bring to a writing appointment.

If you have any questions about policies, please contact the GWC: gwc@gsa.asucla.ucla.edu